Department Solutions

Accounts Payable

Increase speed and visibility in Accounts Payable

A TSC Accounts Payable Solution will allow you to manage documents that drive AP processes and maximize the benefits achieved by fast, efficient and precise invoice processing. Regardless of how documents are received (fax, mail, e-mail, EDI, etc.), our system captures, organizes and delivers them, along with supporting documentation, to the appropriate individuals for review, coding and approval. 

Users access invoices and supporting content from the applications and devices that are most convenient for them to make informed decisions. For example, employees can retrieve invoices, goods receipts, check images, vendor contracts and even historical correspondence directly from their familiar ERP applications including SAP®, PeopleSoft® and Lawson. Managers then review and approve invoices and input additional data directly from Microsoft Outlook® or a mobile device – whether it’s an iPad, iPhone or Windows or Android device. Real-time dashboards also provide managers with increased visibility into the status of invoice processing, enabling them to identify bottlenecks and adjust workload distribution on the fly. Customizable business rules ensure that invoices are presented to and approved by the right people quickly and easily. Organizations can make real-time changes to those approval processes as their business conditions change. 

With Our Accounts Payable Solutions, organizations take control of their invoice processing while adding value to their existing business applications. And, because Our solutions are both affordable and easy to configure, it’s a financially sustainable solution with an ROI that can be realized almost immediately.

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Accounts Receivable

In AR departments today, order and payment documentation can be faxed, mailed and electronically delivered according to your customer’s preference. All the varied terms are difficult to track. Employees who need to support customer relationships, provide credit terms, and ensure timely payment end up spending too much time trying to locate all the necessary documents.  As a result, organizations are at risk of insufficient response to changing conditions:

  • Excessive time for dispute resolution
  • Uncertain assessment of true demand
  • Loosely established/enforced credit policies

TSC’s solutions for AR departments can clear the clutter from your processes, eliminate wasted time and improve DSO, helping you to see clearly where you stand.

The first step is to centralize your supporting documents, regardless of how they are delivered. We can image your documents so that AR packets – including the invoice, sales order, proof-of-delivery, shipping confirmation, etc. are available for instant access to your AR Customer Service staff. TSC’s imaging software automatically separates A/R packets, automatically indexes key fields for searching (Invoice Number, Customer Name, Customer Number, Invoice Date,etc.) and automatically files packets into their appropriate virtual customer folder.  As a result, employee tasks are simplified and no more wasted time looking for critical payment information.

Next, we can show you how to improve the controls in ‘order-to-cash’ processes. Audit trails, real-time reporting and executive dashboards provide decision-makers critical and measurable clarity. If DSO doesn’t match payment terms, your organization can adjust based upon true demand, before it is too late to recover.

The Outcome:

  • Accelerate cash flow cycles
  • Lower DSO and improve customer service
  • Reduce risk of misapplied cash
  • Easily identify and record discounts, deductions

Get more information out of existing business applications. Reduce, even eliminate wasteful, redundant tasks. TSC can show you how to make Content Management easy, so you have the time to do what you do best.

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Human Resources

The HR department is easily the most important department in any organization in regards to risk mangement, talent management, and keeping cost of operation under control.  From bringing on new team members to creating a workplace that employees want to remain in to proactively reducing risk to the organization through policy administration, the HR department is the department that will determine long term success!  With so much responsibility, it is crucial that Human Resources have the right tools to operate timely and effificently.  TSC offer 5 core solutions to allow HR departments to manage and protect information, automate processes and have visibility into your entire organization.  

Employee File Management

Our ECM Solution improves the management of employee files, providing HR staff with secure, instant access to needed information like salary and vacation details. 

HR departments will be able to:

  • Store employee files – whether scanned in, faxed or emailed –  in a single, central document repository
  • Quickly identify missing documents, highlighting the necessary items not in the file
  • Automate document retention with flexible schedules that satisfy complex requirements
  • Secures employee information by limiting file rights to necessary staff

Our system provides a single location to store employee files, making them instantly retrievable for HR staff. Within each employee file, TSC has solutions that identifies missing documents and automates document retention, helping organizations meet compliance standards and regulations. With our solutons, HR staff can eliminate paper, speed up processes while reducing costs companywide.

Employee Onboarding

Providing new employees with a great first impression means making sure the employee lands at their desk with a phone, a laptop, a network login, a chair and all the office supplies they could ever need on a first day.  

Making sure those tasks are taken care of can be a challenge, especially when those processes rely on paper checklists or decentralized electronic information. Overcome those challenges with TSC by efficiently routing those tasks to the right department at the right time electronically. 

TSC solutions can also give you complete visibility into those processes, allowing you to electronically monitor those tasks to ensure they are completed on time. And it provides your HR employees with more time, allowing them to focus on more productive onboarding tasks.

Our solutons can:

  • Track the status of a new hire's required reading, providing proof of acknowledgement of corporate policies, and identifying delinquencies
  • Decrease administrative costs per hire by reducing the paper and manual tasks involved in collecting and processing employee information 
  • Mitigate financial and regulatory risk of noncompliance by ensuring new hire documentation is complete and filed in accordance with federal and state requirements 

Eliminate the cost of custom integration with the Human Resources Information System, reducing redundant manual information transfer and easily connecting data with employee documents.

Employee Separation

Every employee will leave an employer at some time. Whether it’s through resignation or dismissal, it’s critical HR staff ensure that all of the actions resulting from the employment contract termination are efficiently and effectively executed.

Using TSC solutions, HR staff can automate the management of necessary activities for departing employees. With our Employee Separation solution, HR staff can:

  • Ensure tasks are completed in a timely manner, so proper systems and building access are removed
  • Provide payroll with instructions about how to process final paychecks
  • Give benefits staff instructions regarding what benefits will continue and for how long

Policies and Procedures

Protecting and managing employees is vital to the success of any organization. But when HR policies and procedures are stored on paper, ensuring employees review and acknowledge these documents is time consuming and prone to error. With TSC solutions for Policy and Procedure Administration, solves this problem by creating a single place to distribute, acknowledge and archive your policies.

By electronically storing and distributing this information, every member of your staff is aware of the most current policies, supporting compliance with program rules, government mandates, and company/industry standards. It also creates a more knowledgeable workforce, helping your organization mitigate risk. Information like employee handbooks and security policies are automatically distributed to all necessary employees required to review and acknowledge the information. The Policy and Procedure Administration solution can also be rolled out to non-system users. Employees simply log in with their usual network information to an online version of Our System to view and acknowledge their documents.

With TSC, HR departments can:

  • Capture and track employee acknowledgements through a single interface with dynamic reporting capabilities
  • Provide centralized policy document access to the entire workforce regardless of physical location
  • Improve employee knowledge and productivity by effectively administering and promoting organizational policies

Recruiting

By capturing, storing, and routing applicant files electronically, TSC can alleviate recruiters from paper-based, manual processes, allowing recruiters to focus on finding the best candidates for open positions. 

Captures and stores applicant information

TSC solutions capture and store applications and resumes as they are received, whether it’s received by paper or electronically. With that applicant information centrally located, everyone on the HR team has access to all the information they need, when they need it, to make smarter hiring decisions.

And when our System is integrated with your Human Resources Information System (HRIS), access to all of your information becomes even easier. Now your employees never have to leave the HRIS to access our System. They can work in the system they already know and enjoy. 

Routes information for quick decisions 

After information is captured, our System electronically sorts and instantly distributes applications and resumes to the right staff. It can also assist with scheduling interviews and sending correspondence. This allows recruiters to spend more time identifying the best candidate for the job, and less time organizing paperwork and supporting documentation to begin the search in the first place.

Once you’ve chosen a candidate, TSC solutions create consistent offer letters with document templates, routes them through approvals, and tracks changes by managers so your organization can get the offer letter out faster than the competition. 

Provides visibility and security into the process

TSC experts can show you how to provide visibility into the entire process, from recruitment to offer letter. Because hiring managers can easily access and review information and get a better understanding of which positions need to be filled, the applicants under consideration for those positions, and where recruitment stands in the process.

By alerting recruiters when there is information missing in a candidate’s electronic file, TSC solutions ensures the candidate’s application and other documentation is not lost in the process. And this solution allows you to determine who can see applicant information, ensuring that you remain compliant throughout the process.

TSC makes content mangement easy, so you have time to do what you do best: protecting your company and its employess, while hiring the best candidates fster than the competition.

Record Management

Preserving and Destroying Records

To be compliant, not only must you ensure that your records are destroyed at the appropriate time; you must also make sure that your records cannot be deleted.

TSC can offer you Records Management solutions that give you complete control of your records.  We can manage both physical and electronic records right in our ECM repository.  

TSC solutions provide features such as:

  • Audit trails with complete document history
  • Controlled access
  • Automatic reviews presented at the appropriate time
  • Support both static and dynamic retention
  • Freeze records and more

TSC offers solutions that will allow your Records Manager to easily implement your retention plans and policies to your electronic records.  You will have peace of mind knowing that your sensitive information is secure for the duration of the retention period.

Document Retention 

Think of all the active documents in your organization – everything from accounting statements to commercial contracts to employee files. How many of these documents have outlived their business usefulness? Can you afford the risks of keeping documents for too long, or not long enough? How can you remember exactly when to purge each document? 

TSC can show you solutions that provide the tools to:

  • Manage your retention policy
  • Automate processes for retaining required records
  • Reduce expenses and increased storage space
  • Eliminate manual retention practices

TSC makes content management easy, so you have the time to do what you do best.  Let our experts show you how. 

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Contract Management

Optimize contract management by streamlining every step of the process

TSC solutions for Contract Management provides you with a single repository to store contracts and providing employees with instant access to the information they need. Once documents are in the system – whether imported from other systems or scanned in – they are much easier to work with throughout the contract lifecycle. Each edit is fully tracked and recorded, providing you with a full history of what was changed, when, and who made the changes. Completed contracts can then route through the right approvals automatically and the appropriate approver can use a digital signature to execute the document. 

With solutions from TSC, organizations can:
•Securely store contracts while providing easy access to those who need it 
•Track all alterations or actions taken on a contract, helping you document compliance and reduce the time needed to perform an audit 
•Increase visibility into the contract process, allowing you to instantly see the status of contracts, pinpoint bottlenecks and improve cycle times

TSC makes content managment easy, so you have the time to do what you do best.  Let our experts show you how.

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